A client agreement was made over email. You want it as a PDF in the project folder so it lives where the rest of the documentation lives — and survives future email cleanups.
Saving as PDF works in every email client, though the path differs.
Use the browser's print-to-PDF
Most email clients have a print button. Print → Save as PDF (or "Microsoft Print to PDF" on Windows). The email becomes a PDF.
Gmail web, Outlook web, Apple Mail, Thunderbird — all support this. The resulting PDF includes the email content, sender, subject, and date.
Include attachments
Print-to-PDF captures the email body only. Attachments need separate handling — download each, convert images to PDF if needed, then merge them into the email PDF.
Result: one PDF containing the email and its attachments. Easy to file as a single record.
Add metadata for archives
If the PDF will be archived long-term, add metadata — meaningful title, sender as author, subject in the metadata subject field.
Name the file usefully: `2026-05-12_email_acme_contract.pdf`. Searchable filename plus metadata plus content = findable archive.
FAQ
Will the PDF include all email headers?
Usually the visible ones — From, To, Subject, Date. Full technical headers (Received, Message-ID) require the "original" view, which most clients show on demand.
What about email threads?
Print-to-PDF captures whatever's visible. Long threads may print the entire conversation; some clients show only the most recent message.
Can I batch save emails?
For high volumes, dedicated email-to-PDF tools exist. For occasional saves, print-to-PDF is fine.
Is the saved email legally admissible?
Often yes, especially with full headers. For high-stakes legal use, consult your jurisdiction's rules on email evidence.
Email as PDF is the easiest archive format. Print to PDF, merge with attachments, and store with the rest of your documents in Flint.